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10 Factors To Consider When Planning Your Office Space

10 Factors To Consider When Planning Your Office Space

You need to have a plan in place for how you will tackle the transition, whether you’re planning an office move or office expansion. Office Space Planning is essential to ensuring that your floor plan operates effectively and that you’re fostering a work environment that your workers will enjoy.     

Rearranging a few desks won’t suffice to plan the arrangements for your office area. Prepare yourself to choose furniture, play with lighting, leave some floor area free on purpose, and buy decor. You’ve come to the right place to discover how to create an optimal environment for your business, whether you are relocating into a new location or your current space simply needs a change. There are many alternative methods, but today we’ll discuss 10 FACTORS that are crucial for an effective office space design.

Factors For Effective Office Space Planning:

  • Retain Some Open Space
    It can be pretty tempting to cram as much furniture as you can into your workspace, but doing so can be overpowering and challenging to manoeuvre. 
    ‍Keep as much open space as possible so your team members can easily access various office areas and congregate to chat with one another
    Keep as much open space as possible so your team members can easily access various office areas and congregate to chat with one another.
  • Create Spaces Designed for Collaboration
    Encourage your staff to walk to the different parts of the company and enjoy space dedicated to cooperation. Collaborative spaces might be as ordinary as tables with laptops set up where several people can chat. Else create a cosy corner with a few plush seats arranged in a semicircle around a fireplace, an artwork installation, or an indoor fountain.
  • Pay Attention to Lighting
    The optimum lighting for your workplace is always natural light, but it’s not always feasible to set up your workspaces so that everyone has easy access to a window.
     Try adding an adjustable- wavelength bulb to each workstation as an addition to your current illumination if moving things around will allow your complete business to benefit from natural light. Your team members can then personalise the lighting to boost productivity. 
  • Create a Space Just for Relaxing

    Taking breaks is crucial, and having a comfortable workspace can assist and motivate workers to do so whenever necessary. Consider establishing an area of the office which is free from computers and other equipment used for work. Nowadays, “people truly desire a place to unwind at work”. Employees can feel more at ease, express themselves, and collaborate with coworkers more efficiently in these settings, which can be any size or shape.

  • Be Budget Conscious
    Making designs for new office space is a lot of fun, but it’s crucial not to overextend yourself with extravagant ideas. Be mindful of your spending limit and keep an eye out for costs to mount when buying new furniture and adding partition walls. Examining material cost ranges before starting office space planning could be smart. Consider what is practical and affordable for your entire design. 

    Each component of the office space planning design should include a budget outline. Even unanticipated furniture design errors can raise the budget. 

  • Remember Storage
    In your office space planning and design, consider extra square footage and space for hallways and copy rooms. Depending on your demands and business models, a storage room or room may also be necessary. Keep an ample space to store office supplies and important files. These are ordinarily overlooking things that may later create a mess if not properly planned.
  •  Create Space for Visitors
    A thoughtful approach to the equipment and furnishings that will go into a room and the number of visitors you expect to have to wait at any given moment are all components of suitable office space design. 
    Guests require a place to wait. Businesses frequently opt to design the reception area with this function in mind. Make it a friendly and refreshing space.  
  • Get your Employees Involved
    Encourage enthusiasm at work by involving your staff in the design and planning of the new office space. Get their opinions after presenting them with your potential options. 

Make sure you are accessible to your staff if they have questions about office space layout concepts. Encourage your team’s participation in decisions regarding the number of cubicles or office size, break areas, desk furniture, chairs and colour schemes. Keep in mind that your staff will be using these areas the most. 

Your staff’s happiness and productivity will improve if you let them participate. 

  • Add a Personal Touch
    Help your staff members personalise their workspaces as they come up with ideas for the business by incorporating elements into your floor layout that allow space for mementoes like photos and other gadgets. 
    Employees will feel a sense of ownership if their own needs and desires are taken into account in the workplace. More productivity and even employee loyalty result from this. 
    Create areas for staff gatherings, such as more space in the break room or communication-friendly paths through the office. 
  • Think About Office Equipment
    It’s crucial to consider how many rooms furniture and equipment will take up because you’ll undoubtedly want to add some sort of aesthetic and ergonomic aspects into your office design. For some locations, filing cabinets could be necessary. Certain areas inside workplaces may need larger furniture.


Making your workplace motivating, effective, and healthy for staff will enhance the image of your company and foster a great work atmosphere. Check out GXI GROUP because we provide beautiful workspaces that encourage intelligent and efficient space. We are a one-stop solution for the most efficient Office Space Planning.

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